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Funder Requirements

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PURR has been designed to meet funder requirements, and these resources can help you write an effective data management plan and demonstrate institutional support for managing your data to funding agencies by using PURR.

Most research funding agencies require that a data management plan be submitted with your grant proposal. This list of requirements by U.S. agencies and foundations is regularly updated; however, requirements may vary within a funding agency and among different programs. Be sure to follow the directions of your call for proposals and the guidance of your program officers.

Agency   Requirement
Agency for Healthcare Research and Quality AHRQ (HHS) requires data management plans with all grant proposals that include a description of how data will be shared or an explanation of why data sharing is not possible. Data should be publicly available no later than the acceptance for publication of the main findings from the final dataset. (AHRQ Public Access Policy)
Alfred P. Sloan Foundation

The Sloan Foundation requires as part of the grant proposal an Empirical Research Methods Appendix addressing many concerns about data including how data will be shared, annotated, cited and archived. (Proposal Guidelines)

Assistant Secretary for Preparedness and Response The Health and Human Services Office of the ASPR (HHS) requires data sharing and management plans with all grant proposals, and that resulting datasets be published in publically accessible repositories as soon as possible and for as long as possible. (ASPR Public Access to Federally Funded Research: Publications and Data, ASPR Public Access Plan web page)
Bill & Melinda Gates Foundation All data produced must be shared and openly accessible immediately upon publication of research findings, preferably in a domain data repository or institutional repository. (Open Access Policy)
Centers for Disease Control and Prevention CDC and the Agency for Toxic Substances and Disease Registry (HHS) share a policy that requires data management plans and data-sharing for grant-funded projects, and that data useful to scientists be published as soon as is feasible. (CDC Plan for Increasing Access to Scientific Publications and Digital Scientific Data Generated with CDC Funding)
Department of Commerce Department of Commerce published US Department of Commerce Open Government Plan that lists key progress updates on Open Government initiatives from DoC bureaus and operating units. See NOAA and NIST.
Department of Defense DOD has drafted and will begin requiring data sharing, data management plans, and registration of metadata describing datasets in the Defense Technical Information Center. Anticipated in 2016 or 2017. (Public Access Plan, Security and Policy Review of DoD Information for Public Release Directive 5230.09)
Department of Education The Institute of Education Sciences (IES) requires each proposal to include a comprehensive data management plan not to exceed five pages. De-identified data should be made publically available at the time of publication and for at least 10 years after. (IES Policy Regarding Public Access to Research, Policy Statement on Public Access to DataImplementation Guide for Public Access to Research Data)
Department of Energy Beginning October 1, 2015, the DOE requires data management plans with all requests for funding. Unclassified and unrestricted data related to publications must be made openly accessibly a machine-readable format at the time of publication. (Policy for Digital Research Data Management, Open Access Plan)
Department of Homeland Security DHS requires data management plans in research proposals and public access without charge to digital datasets, excluding proprietary, classified or sensitive data. Researchers will be required to deposit data into a publically accessible repository to be identified by DHS in FY18. (DHS Plan to Support Increased Public Access to the Results of Research Funded by the Federal Government)
Department of the Interior See U.S. Geological Survey (USGS) requirements.
Department of Transportation

DOT requires a 2-3 page data management plan addressing data production, access, metadata, re-use, and preservation. DOT has not set any period by when the data should be public, but it expects the data to publicly available. Researchers funded by DOT are expected to obtain ORCID and use it when publishing output from their DOT-funded research. (Public Access Plan, Creating a DMP, ORCID)

Environmental Protection Agency The EPA requires scientific data management plans in funding proposals that describe data collected or created, metadata schemes and plans for long-term preservation of and public access to that data. Publications must be posted to PubMed Central within 12 months of publication, and any data associated with that publication must be posted to a publicly accessible data repository one month later. (Public Access Plan)
Food and Drug Administration FDA (HHS) requires data management plans addressing data content, metadata, structure, security, publication and preservation. Any data supporting peer-reviewed publications should be deposited in a publicly accessible repository. (Public Access Plan)
Ford Foundation The Ford Foundation requires that research outputs including data be sharing using a Creative Commons license. Sensitive or confidential information can be excepted. (Ford Foundation Expands Creative Commons Licensing for All Grant-Funded Projects)
Gordon and Betty Moore Foundation The Moore Foundation requires data sharing and data management plans for all grant proposals. (Grantee ResourcesData Sharing Philosophy)
Institute of Museum and Library Services IMLS requires planning, management, and sharing for "digital products" including research data by including the Digital Stewardship Supplementary Information Form with grant proposals. Data from IMLS projects should be deposited in a repository and made freely available to the public no later than submission of the final report to IMLS. (Grantee AdministrationDigital Stewardship Supplementary Information Form
National Aeronautics and Space Administration NASA requires data management plans for all grant proposals or project plans. All NASA-funded authors and co-authors are required to deposit copies of their peer-reviewed scientific publications and associated data into NASA’s publication repository called NASA PubSpace. The FAQs provide further relevant details. An article Fully Opening NASA Research Data To The Public is not an official NASA document, but it contains useful guidelines and tips.
National Endowment for the Humanities NEH requires 2-3 page data management plans with grant proposals addressing types of data generated, what will be shared and how, and how data will be analyzed, described and preserved. NEH expects timely and rapid data sharing. (Data Management Plans)
National Institute of Standards and Technology NIST (Dept. of Commerce) requires data management plans describing how data generated by research will be preserved and made publically available free of charge within 12 months of publication. (NIST Plan for Providing Public Access to the Results of Federally Funded Research, Managing Public Access to Results of Federally Funded Research Policy)
National Institutes of Health NIH (HHS) requires a data management plan for proposals that request more than $500,000 in direct costs in a year. Data should be made as publicly available as possible for as long as possible. (NIH Data Sharing PolicyNIH Public Access Plan, Guidelines on Rigor and Reproducibility in Grant Applications)
National Oceanic and Atmospheric Administration NOAA (Commerce) requires a Data/Information Sharing Plan of no more than two pages be included in the project narrative of a grant proposal unless otherwise specified. (NOAA Plan for Increasing Public Access to Research Results, Data and Publication Sharing Directive for NOAA Grants, Cooperative Agreements, and Contracts)
National Science Foundation NSF requires a 2-page data management plan to be submitted with every grant proposal. Individual directorates and programs may have additional requirement. (NSF Data Management Plan Requirements, Proposal and Award Policies and Procedures Guide Chapter II.C.2.j (updated on 2017-01-230, NSF Public Access Plan)
Office of the Director of National Intelligence Starting in 2017, the ODNI requires that proposals include a data management plan describing long-term preservation of and access to digital data that is associated with a publication and unclassified and approved for release by the ODNI. The ODNI will work with the Defense Technical Information Center to identify a preferred repository for publishing data. (Public Access to IARPA Research, ODNI Plan for Increased Public Access to Scientific Scholarly Publications and Research Data)
Smithsonian Institution Data management plans and compliance with policies related to the management of digital assets are required for research and digitization at the Smithsonian. (Plan for Increased Public Access to Results of Federally Funded Research)
United States Agency for International Development USAID requires that its staff and implementing partners submit data to the agency's Development Data Library in machine-readable, non-proprietary formats. (ADS Chapter 579)
United States Department of Agriculture USDA requires data management plans to be submitted as a part of grant proposals. Final, peer-reviewed publications must be made available in PubAg. (Implementation Plan to Increase Public Access to Results of USDA-funded Scientific Research, Data Management Plan for NIFA-Funded Research Projects)
U.S. Geological Survey USGS requires all proposals include a data management plan addressing data acquisition, processing, analysis, preservation and publication. Digital research data that are used to support the conclusions in scholarly publications should be made available free-of-charge for public access no later than 12 months after an associated scholarly publication. (Supporting and Enabling USGS Data Management, Data Management ChecklistPublic Access to Research ResultsPublic Access Plan)
United States Department of Veterans Affairs VA requires all VA-funded researchers to develop prospective data management plans for that research and to share all digital data underlying the published results from all VA funded research. (Policy and Implementation Plan for Public Access to Scientific Publications and Digital Data from Research Funded by the Department of Veterans Affairs, VA Public Access web page, VA Handbook 1200.19)
Last reviewed: 2017-03-29